UVSA Eastern Canada 2023-2024 Executive Board Elections

The position of the President of UVSA Eastern Canada may be held by up to 2 members (Co-Presidency is allowed but it is not exclusive) of any VSA member school, alumni or current. They must have served on the UVSA Eastern Canada Executive Board or a Committee for at least one year. Responsibilities include (but are not limited to):

• Motivate and establish an environment of enthusiasm and openness
• Attend community meetings to increase partnerships and networks
• Arrange all VSA meetings when necessary
• Build a good relationship with the member schools of UVSA Eastern Canada
• Set out new goals for the school year
• Be a mentor for all members of UVSA Eastern Canada and VSAs

The position of the Internal Vice-President of UVSA Eastern Canada may be held by a member of any VSA member school, alumni or current. Responsibilities include (but are not limited to:

• Maintain constant relations with the VSAs throughout the year
• Attend member school VSA events
• Work with UVSA Eastern Canada to create new club activities
• Responsible for UVSA Eastern Canada internal communications
• Take on the responsibilities and duties in the absence of the President
• Keep detailed notes and records for sustainability and mentorship purposes

The position of the External Vice-President of UVSA Eastern Canada may be held by a member of any VSA member school, alumni or current. Responsibilities include (but are not limited to):

• Attend community meetings with the President to increase partnerships and networks
• Work with the Finance Vice-President and External Committee to create a sponsorship package, distribute to potential sponsors and secure sponsors for the upcoming year
• Lead the External Committee to provide marketing and communications to VSAs (through social media) to increase awareness and attendance for association events
• Nurture relationships with key sponsors, existing partners and alumni to solidify a sustainable partnership
• Oversee the recruitment and leadership development of the Intercollegiate Council and spearhead the annual philanthropic campaign for the selected beneficiary

The position of Events Vice-President of UVSA Eastern Canada may be held by a member of any VSA member school, alumni or current. Responsibilities include (but are not limited to):

• Lead/delegate the organization and execution of the annual Ignite Culture Show
• Lead the Events Committee; appoint and oversee committees for events
• Coordinate and plan special events and activities to enhance UVSA Eastern Canada mandate/initiatives
• Work with Finance Vice-President to organize/estimate budgets for potential events in the coming school year
• Reserve appropriate venues and equipment, as well as recruit speakers, hosts, and/or volunteers

The position of Marketing Vice-President of UVSA Eastern Canada may be held by a member of any VSA member school, alumni or current. Responsibilities include (but are not limited to):

• Maintain UVSA Eastern Canada website, domain or server
• Oversee the creation and management of multimedia
• Lead the Marketing Committee (graphics, social media, videographer)
• Create forms for UVSA Eastern Canada events

The position of Administrative Vice-President of UVSA Eastern Canada may be held by a member of any VSA member school, alumni or current. Responsibilities include (but are not limited to):

• Work with the President and set agendas for regular meetings
• Record minutes from regular meetings and distribute in a timely manner
• Document UVSA Eastern Canada activities and events
• Proofread all UVSA Eastern Canada publications
• Maintain a contact list
• Keep detailed notes and records for sustainability and mentorship purposes
• Draft, proofread, and/or send emails to various contacts on behalf of UVSA Eastern Canada

The position of Finance Vice-President of UVSA Eastern Canada may be held by a member of any VSA member school, alumni or current. Responsibilities include (but are not limited to):

• Organize budget and accounts for the coming school year; keep all records up to date
• Obtain a receipt for any expenditure of UVSA Eastern Canada funds
• Provide a receipt when compensating for expenses made on behalf of UVSA Eastern Canada
• Keep a journal/Excel spreadsheet to show cash flow throughout the year
• Work with the Events Vice-President and Events Committee to create a budget for projected costs/profits/deficits for every event
• Look for potential sponsors/create a sponsorship package with External Committee
• Work with an appointed public accountant to submit business tax reports annually, as necessary
• Act as the liaison between UVSA Eastern Canada and Canada Revenue Agency