UVSA Eastern Canada 2020-2021 Executive Board Elections

Thank you for your interest in applying to be part of the UVSA Eastern Canada Executive Board for 2020-2021. Below you will find the available positions along with their roles and responsibilities. Please answer all the questions for the position of your interest to the best of your abilities, within the specified word limit.

Following the submission of your application, you will be contacted for a screening interview. If your application passes the screening process, it will be shared with the VSAs in the Eastern Canada region where each VSA will submit a vote for one application in each position. If you have any questions, feel free to reach out to any member of the current Executive Board who will be happy to give you more guidance.

We wish all applicants the best of luck!


Executive Board Member Position Roles and Responsibilities

The position of the President of UVSA Eastern Canada may be held by up to 2 members (Co-Presidency is allowed but it is not exclusive) of any VSA member school, alumni or current. They must have served on the UVSA Eastern Canada Executive Board or a Committee for at least one year. Responsibilities include (but are not limited to):

  • Motivate and establish an environment of enthusiasm and openness
  • Attend community meetings to increase partnerships and networks
  • Arrange all VSA meetings when necessary
  • Build a good relationship with the member schools of UVSA Eastern Canada
  • Set out new goals for the school year
  • Be a mentor for all members of UVSA Eastern Canada and VSAs

The position of the Internal Vice-President of UVSA Eastern Canada may be held by a member of any VSA member school, alumni or current. Responsibilities include (but are not limited to):

  • Maintain constant relations with the VSAs throughout the year
  • Attend member school VSA events
  • Work with UVSA Eastern Canada to create new club activities
  • Responsible for UVSA Eastern Canada internal communications
  • Take on the responsibilities and duties in the absence of the President
  • Keep detailed notes and records for sustainability and mentorship purposes

The position of the External Vice-President of UVSA Eastern Canada may be held by a member of any VSA member school, alumni or current. Responsibilities include (but are not limited to):

  • Act as liaison between UVSA Eastern Canada and external bodies
  • Attend community meetings with the President to increase partnerships and networks
  • Work with the Finance Vice-President and External Committee to create a sponsorship package, distribute to potential sponsors and secure sponsors for the upcoming year
  • Serve on the Council of Regional Representatives (CORR) for the Union of North American Vietnamese Student Associations (UNAVSA); represent and act as a liaison between UVSA Eastern Canada/the region of Eastern Canada and UNAVSA
  • Lead the External Committee to provide marketing and communications to VSAs (through social media) to increase awareness and attendance for association events

The position of Events Vice-President of UVSA Eastern Canada may be held by a member of any VSA member school, alumni or current. Responsibilities include (but are not limited to):

  • Organize and coordinate UVSA Eastern Canada participation/performances in major community events such as Hoi Cho Tet, Road to Asia Festival, Night it Up/Night Market, Tet Trung Thu, etc.
  • Lead/delegate the organization and execution of the annual Ignite Culture Show
  • Lead the Events Committee; appoint and oversee committees for events
  • Coordinate and plan special events and activities to enhance UVSA Eastern Canada mandate/initiatives
  • Work with Finance Vice-President to organize/estimate budgets for potential events in the coming school year
  • Reserve appropriate venues and equipment, as well as recruit volunteers

The position of Marketing Vice-President of UVSA Eastern Canada may be held by a member of any VSA member school, alumni or current. Responsibilities include (but are not limited to):

  • Maintain UVSA Eastern Canada website, domain or server
  • Oversee the creation and management of multimedia
  • Lead the Marketing Committee (graphics, social media, videographer)
  • Create forms for UVSA Eastern Canada events

The position of Administrative Vice-President of UVSA Eastern Canada may be held by a member of any VSA member school, alumni or current. Responsibilities include (but are not limited to):

  • Work with the President and set agendas for regular meetings
  • Record minutes from regular meetings and distribute in a timely manner
  • Document UVSA Eastern Canada activities and events
  • Proofread all UVSA Eastern Canada publications
  • Maintain a contact list
  • Keep detailed notes and records for sustainability and mentorship purposes

The position of Finance Vice-President of UVSA Eastern Canada may be held by a member of any VSA member school, alumni or current. Responsibilities include (but are not limited to):

  • Organize budget and accounts for the coming school year; keep all records up to date
  • Obtain a receipt for any expenditure of UVSA Eastern Canada funds
  • Provide a receipt when compensating for expenses made on behalf of UVSA Eastern Canada
  • Keep a journal/Excel spreadsheet to show cash flow throughout the year
  • Work with the Events Vice-President and Events Committee to create a budget for projected costs/profits/deficits for every event
  • Look for potential sponsors/create a sponsorship package with External Committee
  • Work with an appointed public accountant to submit business tax reports annually

Deadline: Monday, June 1, 2020 @ 11:59pm

If you have any questions please email [email protected]


Step 1: Executive Board Position

Step 2: Personal Information

Step 3: Role Specific Questions -

Closing Remarks

Please click on Submit below to submit your nomination.